Facilities Manager

GENERAL SUMMARY OF DUTIES
As Facilities Manager you will be responsible for the management of services and processes that supports the core business. You will be involved in both the strategic planning and day-to-day operations of the building. You will take a hands-on approach to the management and coordination of contractors, procurement and contract management, ensuring compliance with health & safety regulations and legislation, security, utilities and communications infrastructure and assisting in the preparation and management of annual maintenance budgets.

SUPERVISOR – Dale Robinson

SUPERVISES – N/A

Duties Include but Are Not Limited To:

  • Drive standards through hands-on management of the team and leading by example
  • Create, lead and deliver on the service standards plan to enable the office to be presented as best in class
  • First point of contact for staff regarding all facilities services
  • Manage hard & soft service contractors including cleaning, security, mechanical & electrical (M&E)
  • Effectively manage suppliers to deliver acceptable levels of service
  • Deliver value for money through robust management of the supply chain and contracts at all times
  • Maintain, negotiate and manage the supplier base
  • Manage reactive works and control expenditure
  • Health & Safety
  • Review reports on spends in specific areas, particularly maintenance and rearrangements where directed

Other duties as assigned

Office and Kitchen

  • Ordering and replenishment of office and kitchen supplies
  • Work with the cleaning contract service company and carrying out monthly audits
  • Provision of DSE equipment including research of specialist products, sourcing, installation and cost comparison

Environmental Health and Safety

  • Keeping risk assessments up to date
  • Arranging emergency Lighting maintenance and testing
  • Fire extinguisher maintenance
  • Schedule Health and Safety learning
  • Responsibility for the fire evacuation and emergency plan documentation for the building

New Hires:

  • Work with managers on where hires will be seated

KNOWLEDGE, SKILLS & ABILITIES

  • Communication – communicates clearly and concisely, verbally and in writing. Demonstrated ability to effectively speak in public settings
  • Interpersonal skills – able to work effectively with other employees, patients and external parties
  • Customer orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
  • Policies & Procedures – demonstrates knowledge and understanding of organizational policies, procedures and systems
  • PC skills – demonstrates proficiency in Microsoft Office applications and others as required
  • Basic skills – able to perform basic mathematical calculation, balance and reconcile figures, punctuate and spell properly and transcribe accurately

EXPERIENCE

  • Proven track record of providing hands-on facilities management and building maintenance
  • Experience in project managing contractors
  • Budget management and planning experience
  • Previous related experience in managing a complex and modern building
  • Proven experience of managing health & safety matters in the workplace

APPLY

  • Accepted file types: doc, docx, pdf, .
    Please upload CV here.
  • Accepted file types: doc, docx, pdf.
    Please upload covering letter here.

 

Please note, due to the large number of applications we receive, if you do not hear back from us within 14 days, please assume you have been unsuccessful on this occasion. Please do not let that deter you from applying for further roles at HealthTrust Europe.

HealthTrust Europe is an equal opportunities employer, committed to giving all candidates a fair opportunity and experience.