Contract Overview

The Business Consultancy Solutions and Advisory Services tender exercise was conducted by HealthTrust Europe and designed to support the NHS and other Public Sector Organisations in managing the dynamics of the consultancy market, offering a simple, compliant route for the procurement of a range of expert consultancy services at competitive rates. It offers users the flexibility of allowing both direct call-off and further competition under the provisions of the framework agreement. 

Lot 7 of the framework agreement includes consulting on energy efficiency, construction, environmental economics, Health and Safety, and all building consultations. 

  • Free, quick and easy to access: There is no charge to customers for accessing this framework agreement. Once you have been set up to access the framework agreement, a call-off can be made either by direct access or further competition. The process is straightforward and simply requires that an order form (access agreement) be exchanged and completed to ensure your compliance.

 

  • No restriction on contract length or value: There is no restriction on the value or length a contract can be awarded for. The period should be relevant to the services required.

 

  • Compliant route to market: The framework will save procurement time and cost. It is fully compliant with the Public Contracts regulations and with EU procurement directives so you do not have to carry out a full EU compliant tender yourself.

 

  • Competitive, capped rates: Each of the vetted suppliers appointed to the framework agreement has tendered capped rates for each grade of consultant. Volume level discounts are available against project costs. There are no regional pricing variations and no charges for travelling to customer sites.

 

  • A wide range of expertise available: Includes 12 specialist suppliers across a wide range of specialisms. Assigned support: HTE will provide support for call-off processes and the ongoing management of call-off agreements. Cross links to ICT and Total Workforce Solutions Engage with industry experts through Consultancy & Advisory Services, use ICT to provide the hardware and software ICT and provide your workforce through TWS.

The Lot can include but is not limited to the following:  

  • Building efficient buildings;
  • Backlog maintenance;
  • Assistance with funding applications;
  • Estate management;
  • Architectural Design;
  • Surveyor Services;
  • Electrical Engineering;
  • Mechanical Engineering;
  • Structural Surveys; and 
  • Mechanical and Electrical Systems.

Direct award A Participating Authority who intends to award a call-off contract using the Direct Award option shall follow the procedure set out below:

a) shall identify its requirements which may be either general in nature or a specific requirement;

b) identify which Lot/s is relevant to its requirements;

c) identify which supplier/s are capable of providing the required services by using the Capability Matrix (available upon request);

d) where more than one Supplier is identified using the Capability Matrix, HTE will provide the scoring of the suppliers from the Framework Award Criteria for those suppliers identified to the Participating Authority in order for them to determine the most economically advantageous supplier for its requirements. Once a Participating Authority has identified which Supplier is best able to meet its requirements in accordance with points a-d above, it may award a call-off contract. The Participating Authority may select more than one Framework Supplier should their requirements cover more than one Framework Supplier and the volume level they are able to indicate to each supplier will be calculated accordingly.  

The following price options are available for direct awards: 

  • Day Rates (time and materials) – This will be based on the day rates suppliers provided in response to the Framework Agreement 

 

  • Fixed Price – This will be based on an agreed number of hours/days for bandings of the Suppliers personnel for a definite specification of services which is not subject to adjustment unless provisions e.g. contract changes are included in the call-off contract. 

 

  • Fixed Price with Milestones – This will be based on an agreed number of hours/days for bandings of the Supplier’s personnel for a definite specification of services which is not subject to adjustment unless provisions, e.g. contract change, are included in the call-off contract. Payment will be made following completion of an agreed set of Milestones, deliverables or performance outcomes. Both parties will agree, prior to contract commencement, the percentage of the fixed fee attached to each Milestone. 

 

  • Retainer – a regular payment by a Participating Authority to the supplier to be on ‘stand-by’ or for an agreement provision of service. The payment enables the Participating Authority to access the skills and experience of that supplier on demand, or for a set period of time based on expected requirements. Unused time is ‘lost’, but if the supplier over delivers the supplier will not charge an additional fee unless the over delivery is significant. 

 

  • Contingency Fee/Success Fee/Value based saving – where is it is identified that the offering of an alternative Page 6 of 8 financial model would be of benefit to the Participating Authority, the Supplier can propose an alternative model which the Participating Authority can consider. The Participating Authority shall agree to share any financial benefits/gains as a result of the appointment. 

Mini Competition Where the framework criteria does not provide you with sufficient information to identify the supplier offering best value for money, a mini-competition may be carried out. You should contact your Account Manager if you are an HTE Member or our Customer Care team on 0845 887 5000 or email: customercare@htepg.com if you are an Associate Member for further details and guidance